What the tool actually does

It does not generate a letter from nothing. You supply the facts — who you are, who you are writing to, what the job is, what you have actually done — and the tool assembles them into a letter using phrasing rules that live inside the page. Every sentence slot holds several ways of saying the same thing, and the tool picks one.

  • The opening says who you are and why you are writing to this company and this role specifically.
  • The middle takes the roles and achievements you listed and links them to what the employer said they need.
  • The skills paragraph names the skills you typed and says how you used them.
  • The close asks for the next step and says you are available.

Your own content is inserted exactly as you wrote it. The rules supply the scaffolding around it, never the substance, so the letter cannot claim an achievement you did not make.

Tone, length and style

Three separate choices shape the result, and they are independent of each other.

  • Tone changes the vocabulary of the connective sentences. Formal suits law, finance, government and academic roles. Balanced is the default and reads well almost anywhere. Conversational suits creative, studio and early-stage teams, and is a good match when you are also applying in person.
  • Length decides how many paragraphs are written. Short is four to five sentences for the rare advert that asks for a brief note. Standard is a page. Detailed adds a second paragraph of experience for roles where a longer letter is expected.
  • Style changes how the paragraphs are put together. Classic opens formally and closes formally. Modern leads with what you bring rather than with who you are. Direct is blunt, and puts the reason you are writing in the first line.

The word count badge under the output tells you where you landed before you download anything.

Rephrasing, and why the letter is editable

Press Rephrase and the same facts are written again with different wording. Each sentence slot moves to its next variant, so two letters from the same details are not identical. It is worth trying two or three times and keeping the one that sounds like you rather than the first one that appears.

The result lands in an editable box, and it is meant to be edited. A letter that reads exactly as it was assembled is obvious; one where you have changed a sentence or two sounds like a person wrote it, which is what the reader wants to believe. Your edits are kept — the PDF and the text file are both produced from the edited text, not from the original draft.

How to use it

  1. Fill in your name and contact details.
  2. Enter the company, the job title, and the hiring manager's name if you have one. "Hiring manager" is optional and leaving it blank produces a letter addressed to the team rather than to a person.
  3. Add the key skills the advert mentions. This is the field that decides how specific the letter sounds, and it is worth using the employer's own words.
  4. Add one line about what draws you to the company. If you would rather not say, leave it empty and the letter is written without it.
  5. Add your roles, with one achievement each.
  6. Set tone, length and style in the options column, then press Write the letter.
  7. Read it, edit it, and press Rephrase if you want a different wording of the same content.
  8. Copy it, or download the edited version as a PDF or a text file.

Good to know

  • No service is called and no key is needed. The rules are in the page, so the tool works with the connection switched off and nothing about you reaches a server.
  • The letter is not tailored for you by anything smarter than a set of well-written sentence patterns. Read it before sending it, and change anything that does not sound like your own voice.
  • A cover letter does not replace the resume. It is the part that explains why the resume is in front of this employer at all.
  • Keep it to one page. If it runs long, the Short length is almost always the better answer than sending two pages.
  • The Resume Builder makes the document the letter refers to, and the Text Cleanup tidies any text you paste in by hand afterwards.